RocketFusion CMS

Open Govt - How Email Reminders Work

Overview

The Open Government module has two parts: The boards, and the calendar. Before you can begin creating meetings with agendas using this module, you must make sure you have all your boards and members in place.

Five pages you should read to get the whole picture:


How Board Meeting Email Reminders Work

There are three email alert dates in the life of a board meeting:

  • Seven business days before the meeting, the admin who created the meeting and the members of that board will get an email reminder that they have five business days to edit and finalize their agenda before it gets locked.
  • Four business days before the meeting, the admin who created the meeting and the members of that board will get an email reminder that they have two business days to edit and finalize their agenda before it gets locked.
  • Two business days before the meeting, the admin, the board and anyone from the public who signed up for emails through a linked contact us list will get a reminder that the agenda is now locked and POSTED, and that the meeting is in two days.

To allow the public to sign up for email reminders, the board admin must edit their board page and select a contact email list from the drop-down. This will link that board with the assigned contact email list. If there isn't an appropriate list to link, a new list needs to be created.

Read about setting up Contact Lists here >>

Further Reading

These lists are also used when sharing news posts or calendar items manually by an admin when they want to send those kinds of content to their subscribers. Read the article on Sharing by Email.

Appears in: Open Government Module